Here's how the system works for the non-public school:
- When a private school decides to join the program, all reusable textbooks currently on loan from member school districts become the base-line inventory for the following year.
- Each May or June, the private school provides us with its book order for the upcoming year: quantities they are requesting above their base-line inventory to provide textbooks for each student. In addition, we require a list of the students for whom the books are being ordered submitted via our Textbook Central Student Management System (which replaces the individual student NYSTL forms filled out and sent to individual districts).
- Textbook Central orders the books and has them shipped to the participating private school. The cost of these books is billed proportionately to the Nassau school districts.
- It is understood that there are often enrollment changes during the summer. In late summer, we should be informed of revisions to the student enrollment list, and a follow-up order can be submitted if these changes result in additional textbook needs.
- Reusable textbooks are retained by the private school to be used each year by students from any districts in the program. The inventory is the property of the participating Nassau County Public School Districts, but does NOT need be accounted for on a district-by-district basis. The books are distributed in September to students from participating school districts, and are collected in June for storage at the private school during the summer. Books are NOT returned to school districts in June only to be picked up again in August by another student.
- There is a target per student average yearly textbook expenditure agreed upon by participating Nassau districts. Our relationships with the school districts allow us some flexibility to meet individual situations. If requests result in an unusually high per student cost in a particular year, we need to have agreement from the effected school districts before fulfilling the order.